The Administrative Assistant will:
- Prepare daily case dockets for attorneys.
- Perform clerical work such as gathering correspondence, reports and motions.
- Scanning and photocopying of documents.
- Assist other clerks as needed in organizing and maintaining dockets and filings with the Courts.
- Answer incoming phone calls and provide information regarding scheduled trial dates and attorneys handling dockets.
- Prepare cover sheets for cases.
- If selected to do so, obtain and print criminal histories of individuals.
- Prepare subpoena requests for bank records, medical records, phone records and other business records.
- Prepare discovery disclosures for attorney signatures and forward same to defense counsel.
- Take phone messages from victims and witnesses and relay the information to the attorneys.
- Scan and log files in which the defendant has requested a jury trial.
- Record monthly statistics including guilty findings, nolle prosses, stets, postponements.
- File and retrieve bench warrants.
- Assist attorneys when needed in the Office or in the courtroom.
- Prepare docket sheets using Judicial Dialogue and Judicial Information System.
Applicants should possess excellent organizational and communication skills, be able to meet deadlines and be proficient with Microsoft Word, Excel and Outlook. Applicants should also possess the ability to work in a high volume environment. Selected candidates will be subject to a criminal background check before starting employment.
$34,720 - $40,843 commensurate with experience + comprehensive benefits package.
Interested persons should email a cover letter, resume and transcript to email@example.com Consideration of resumes will begin immediately. The position will remain open until filled. Please use “Administrative Assistant-District Court” as the subject reference of your email and cover letter. Documents must be in PDF or Word format.
Applicants who submitted applications for prior positions must submit a new application for this position. All positions with the Office of the State’s Attorney are at-will positions with no civil service protection. Applicants should have no expectation that the Administrative Assistant position will lead to a position as an Assistant State’s Attorney.
THE OFFICE OF THE STATE’S ATTORNEY IS AN EQUAL OPPORTUNITY EMPLOYER.